Collections and Research Assistant - Tufts Archival Research Center Job at Tufts University, Medford, MA

N2pER2VFVzdza3ZVWTQrVHp4cGZEM0JXOXc9PQ==
  • Tufts University
  • Medford, MA

Job Description

Overview

Tufts Archival Research Center (TARC) is the archives and manuscript repository of Tufts University and is open to the public. TARC’s team of professional archivists provides stewardship for the Tufts University Archives, nearly three hundred manuscript collections, and other permanently valuable physical and digital archival materials. TARC staff also assist Tufts students, faculty, and staff with recordkeeping activities, through records management and digital library services. TARC's stewardship responsibilities are mandated by the Board of Trustees, as outlined in the University Records Policy. TARC is a unit of Tufts central administration, serving all schools and reporting to the Office of the Provost.


What You'll Do

The Collections and Research Assistant performs administrative and general archives work within the Tufts Archival Research Center (TARC). Assists with archival processing and with reference services. Assists with research projects and archival exhibits. Answers questions via phone and email and forwards information to appropriate contacts.  Monitors communication channels and social media accounts and updates accounts and departmental website. Fulfills scanning and photoduplication orders. Answers phones and greets visitors/researchers. Administrative support includes ordering and maintaining supplies, scheduling meetings, collecting and distributing mail, filing and recording information according to established guidelines and submitting and monitoring facilities tickets.  Position will also work on special projects to support TARC staff members.

The essential functions of the role include:

Archival reference duties

  • Assist with research, exhibits, and special projects.
  • Staff TARC reference desk.
  • Assist with requests for information including responding to questions from archives users (students, faculty, alumni, staff and outside researchers).
  • Assist with set up, staffing, and clean up for class visits to the archives.
  • Scan analog material in response to requests.
  • Greet guests and register them for archives use.
  • Prepare and send email correspondence.
  • Answer phones.
  • Retrieve boxes from restricted archives stacks.
  • Update departmental website and social media accounts.

Basic archival processing

  • Perform physical processing such as labeling boxes and folders.
  • Assist with basic processing of digital material, under supervision.
  • Rehouse material into appropriate folders and containers.
  • Perform data entry and prepare documents and reports for the department use using standard software.

General office support duties

  • Scan/photocopy documents.
  • Perform data entry into DCA systems.
  • Sort and distribute mail.
  • File according to established guidelines.
  • Maintain/order supplies.
  • Room and meeting scheduling.
  • Order supplies.
  • File facilities tickets.
  • Prepare and send invoices.
  • Maintain Outlook calendars.
  • Coordinate travel arrangements when needed.
  • Conduct special projects to support the office.
  • Other duties as assigned.


What We're Looking For

Basic Requirements:

Knowledge and experience as typically acquired by:

  • High School diploma/GED and 1 year office experience.
  • Understanding of common software packages including electronic calendaring (Outlook) and Microsoft Office.
  • Ability to perform multiple tasks simultaneously.
  • Ability to work with a diverse population.
  • Professional demeanor both over the phone and in person.

Preferred Qualifications: 

  • Some previous exposure to archives or special collections
  • Bachelor’s degree

Special Work Schedule Requirements:

  • May have some overtime, evenings and weekends to assist with special events.


Pay Range

Minimum $20.10, Midpoint $23.90, Maximum $27.70

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

Job Tags

Afternoon shift,

Similar Jobs

Highmark Health

Business Process Analyst Job at Highmark Health

 ...significant amounts of information and analyzes processes to support business unit needs. May troubleshoot errors, conduct impact analyses,...  ...****Required**+ 3 - 5 years of experience in a Business Analyst or Business Process Analyst role or experience in a related operational... 

Global Dimensions

Emerging and Disruptive Technology - Quantum Information Science Analyst, Mid Job at Global Dimensions

 ...company with exciting opportunities in language/culture, training/education/instruction, IT, cyber security, and intelligence (analysts,...  ...Dimensions is currently seeking a Mid level Quantum Information Science Analyst for an upcoming opportunity in Quantico, VA. Analyst... 

Kubicki Draper

Legal Assistant Job at Kubicki Draper

 ...firm founded in 1963 providing trial, appellate, coverage, commercial and real estate transaction services. With over 200 attorneys and 12...  ...work-life balance with a fast track to career growth and development. Our goal is to bring in talent from all backgrounds, cultural... 

Liberty Personnel Services, Inc.

Remote Trust and Estates Attorney Job at Liberty Personnel Services, Inc.

 ...Job Details: Trust and Estates Attorney Are you an experienced Trust & Estate attorney with a modest book of business, looking for...  ...law Portable book of business Experience drafting estate planning documents and managing cases from start to finish If you... 

Our National Conversation

Digital Reporter Intern Job at Our National Conversation

 ...challenges. Powered by Americas youth, we host a media outlet, produce educational materials and...  ...Description The Digital Reporter Intern contributes to ONCs mission of providing...  ...department, specifically on the Social Media team. This interns role will play...