Job Description

Job Description

Job Description

Looking for a great, long-term career with incredible advancement potential in real estate?

This is a salaried position.

Essential Functions you’ll be responsible for include:

CLIENT/TENANT SERVICES/DAY-TO-DAY OPERATIONS
• Ensure all tenant communications are accurate, concise and of the highest quality
• Serve as a liaison between tenants and vendors
• Document, track and follow up on day-to-day work orders
• Assist and oversee vendor projects as directed
• Keep excellent contractor and vendor relations; assist in seeking new qualified vendors
• Assist with one-off and other projects under the guidance of the PM or Broker
• Coordinate tenants moving and overseeing the process from start to security deposit refund
• Order & track building supplies and keep inventory
• Coordinate and track annual maintenance for the property
• Collect, review and create service contracts for annual and one-off property services
• Create RFPs for competitive pricing
• Other duties as may be directed by supervisor, PM or Broker to include on-call weekend and evening hours
• Stand in for Real Estate Manager from time to time as may be directed
• Communicate with client(s) as directed by Real Estate Manager

ADMINISTRATIVE AND FINANCIAL
• Ensure 100% of the certificates of insurance are accurate and in compliance
• Ensure contract and lease administration files are accurate and up-to-date
• Complete administrative paperwork related to leasing and processing tenants in & out of the building
• Show, if licensed, office studios, respond promptly and track leasing inquiries
• Code accounts payable (AP) invoices and track accounts receivables (AR)
• Participate in completion of annual reconciliation of operating expenses
• Participate in completion of annual budgeting
• Assistance with monthly ownership reporting process, including executive summary of operations for each property

EDUCATION AND EXPERIENCE
• High school diploma required
• BS/BA strongly, preferred
• Minimum three (3) years’ strong administrative experience
• Minimum three (3) years strong customer service experience
• Minimum two (3) years’ experience in commercial or residential property management
• Leasing experience preferred

KNOWLEDGE, SKILLS, AND ABILITIES
• Strong customer service skills
• Self-motivated, proactive, highly-organized and ability to work independently.
• Ability to work with fast pace team with large volume of clients/tenants.
• Strong written and verbal communication skills.
• Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
• Ability to work, on occasion, flexible hours and respond to on-call/after-hours emergencies
• Proficient knowledge of Microsoft Word, Excel and Outlook
• Proficiency in AppFolio and/or other PM standard software strongly preferred
• Driver’s License and clean driving record required

As an employee, you'll receive a base salary plus bonuses and opportunities for advancement. Company Description

Pikes Northwest originally operated as a division of Mountain West Jennings Property Management, led by Ted Pikes. In 2005, Ted established the commercial division and opened the doors of Pikes Northwest Commercial Property Management.

Acquired in February 2020 by local commercial property owner, investor and broker, Jerry Jones, Pikes Northwest, Inc remains the mid-Willamette Valley area’s premier commercial property management company.

Based in the mid-Willamette Valley in Salem, Oregon, Pikes Northwest manages many of Salem’s finest Class A commercial properties in the downtown core, office parks, retail strip malls, rural office parks, large box stores and both heavy and light industrial settings. Pikes Northwest’s managed portfolio stretches from our presence in Portland to Salem, Keizer, McMinnville and the surrounding areas. We manage over 1,000,000 sq ft of space valued in excess of $120,000,000.

Company Description

Pikes Northwest originally operated as a division of Mountain West Jennings Property Management, led by Ted Pikes. In 2005, Ted established the commercial division and opened the doors of Pikes Northwest Commercial Property Management.\r\n\r\nAcquired in February 2020 by local commercial property owner, investor and broker, Jerry Jones, Pikes Northwest, Inc remains the mid-Willamette Valley area’s premier commercial property management company.\r\n\r\nBased in the mid-Willamette Valley in Salem, Oregon, Pikes Northwest manages many of Salem’s finest Class A commercial properties in the downtown core, office parks, retail strip malls, rural office parks, large box stores and both heavy and light industrial settings. Pikes Northwest’s managed portfolio stretches from our presence in Portland to Salem, Keizer, McMinnville and the surrounding areas. We manage over 1,000,000 sq ft of space valued in excess of $120,000,000.

Job Tags

Contract work, For contractors, Local area, Flexible hours, Afternoon shift,

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