The Event Specialist will be responsible for planning, organizing, and executing in-person events that align with Richard Harris Law Firm’s marketing and branding objectives. This role involves managing all event logistics, liaising with vendors, overseeing event swag and inventory, and ensuring seamless execution of firm-sponsored and community events. The Event Specialist will also play a key role in recruiting and coordinating volunteers for various events.
This is a full-time, in-person position based in Las Vegas, NV. Remote or hybrid work is not available. The ideal candidate must be a team player with strong interpersonal skills, the ability to adhere to strict deadlines, and the capability to report to upper leadership with event progress and results.
Responsibilities:
● Meeting with Clients & Cross-Department Coordination:
○ Understand the firm’s vision, goals, and budget for each event.
○ Discuss event themes, timelines, and expected outcomes with internal teams.
○ Offer creative solutions to enhance event experiences.
○ Coordinate with graphic artists to ensure cohesive event branding and promotional materials.
● Budgeting and Financial Management:
○ Develop and manage event budgets, tracking expenses to ensure adherence.
○ Negotiate contracts with vendors and suppliers to optimize costs.
○ Ensure financial plans align with event goals and expected ROI.
● Venue Selection and Logistics:
○ Research and select appropriate venues based on event requirements.
○ Coordinate venue logistics, including room setup, catering, and A/V needs.
○ Manage event registration and guest lists for firm-sponsored and community events.
● Vendor Management:
○ Source and select vendors for services such as catering, entertainment, and photography.
○ Coordinate vendor schedules and deliveries, ensuring compliance with event requirements.
○ Maintain strong relationships with vendors and industry professionals.
○ Ensure proper branding and visibility at community events, including banners, speaking opportunities, and promotional materials.
● Marketing and Promotion:
○ Collaborate with the marketing team to develop event promotion strategies.
○ Create promotional materials, including invitations, flyers, and social media content.
○ Oversee event registration and ticketing as needed.
● On-Site Coordination:
○ Oversee event setup and breakdown to ensure seamless execution.
○ Staff internal RHLF team members and/or marketing interns as needed for event execution.
○ Manage on-site staff and volunteers, delegating responsibilities effectively.
○ Troubleshoot any issues that may arise during events, ensuring a positive experience.
○ Ensure accountability for those staffed at events, maintaining clear roles and expectations.
○ Develop contingency plans for unexpected challenges (e.g., weather, vendor cancellations, last-minute changes).
● Post-Event Evaluation:
○ Conduct post-event surveys and gather feedback to assess success.
○ Analyze event data and prepare reports highlighting key takeaways and areas for improvement.
○ Implement improvements to enhance future events.
● Internal Event Coordination & Culture Building:
○ Organize internal firm events, including team-building activities, appreciation events, and training sessions.
○ Work with HR to plan employee engagement events that enhance workplace culture.
● Inventory & Swag Management:
○ Manage and maintain inventory of all firm-branded swag and promotional items.
○ Order new swag as needed, ensuring high-quality materials and timely delivery.
● Additional Responsibilities:
○ Maintain an up-to-date event calendar to ensure timely planning and execution.
○ Ensure event responsibilities and deadlines are met, adhering to strict timelines.
○ Provide regular updates to leadership on event progress, staffing, and execution.
○ Stay up to date on industry trends to improve event planning strategies.
○ Ensure all events reflect the firm’s brand, values, and marketing objectives.
○ Attend and oversee most, if not all, firm-sponsored events in person.
Requirements
● 3+ years of experience in event coordination, logistics, or a similar role.
● Must be based in Las Vegas, NV, and able to work on-site and attend events in person.
● Hybrid or remote work is not available for this position.
● Strong organizational, multitasking, and problem-solving skills.
● Excellent communication and interpersonal skills, with a team-oriented mindset.
● Experience in negotiating contracts and managing event budgets.
● Experience managing swag and promotional item inventory is a plus.
● Proficiency in event management software, CRM tools, and Microsoft Office Suite.
● Ability to work under pressure and adapt to last-minute changes.
● Ability to meet tight deadlines while managing multiple projects simultaneously.
Benefits
Our benefits options include:
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