Executive Administrative Assistant Job at Whitefield Academy, San Francisco, CA

NkRQSGYwRzZ0VTdkWW9XVHdCeFVEbkZiOGc9PQ==
  • Whitefield Academy
  • San Francisco, CA

Job Description


Summary

We are seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to support our executive leadership team. The ideal candidate will act as a gatekeeper and problem solver—handling a wide range of administrative and executive support-related tasks with discretion and professionalism.

Duties

•Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.
•Prepare, edit, and manage correspondence, reports, and presentations.
•Act as the primary point of contact between executives and internal/external stakeholders.
•Plan and coordinate meetings, conferences, and special events; manage agendas and take minutes when necessary.
•Handle confidential and sensitive information with the highest level of discretion.
•Monitor and manage email communications and follow up on action items.
•Assist with project management and execution of strategic initiatives.
•Maintain filing systems and office organization.
•Support other administrative team members as needed.

Requirements

•Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role.
•Strong organizational, time management, and multitasking skills.
•Excellent written and verbal communication skills.
•Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
•Ability to work independently and collaboratively in a fast-paced environment.
•High level of professionalism and confidentiality.
•Bachelor’s degree or equivalent experience preferred.

Nice To Haves

•Experience supporting C-level executives.
•Familiarity with project management tools (e.g., Asana, Trello, Monday.com).
•Strong problem-solving skills and ability to anticipate needs.

Benefits

•Competitive compensation
•Flexible scheduling / remote options
•Opportunities for growth and professional development
•Supportive and mission-driven team environment

Work Remotely

This is a remote position

Job Tags

Full time, Work at office, Flexible hours,

Similar Jobs

Nextaff

Warehouse Picker - Duluth Job at Nextaff

 ...We need Warehouse Pickers in Duluth, GA- $15.25 per hour. Job Description: ~ Heavy Lifting ~$15.25 per hour. ~8 am-5 pm M-F Some half day Saturdays ~ Weekly pay each Friday on either a payment card or direct deposit. ~ Benefit options are available on... 

Marathon Petroleum Company LP

Refining engineer Job at Marathon Petroleum Company LP

 ...join the Area Engineering Team. This position is responsible for providing comprehensive mechanical engineering support for daily refinery operations and for leading the development and implementation of a portfolio of small-scale projects. These projects typically focus... 

HNTB

Returning New Grad Software Engineer I- Great Lakes Division- For Current/Former HNTB Interns Only Job at HNTB

 ...exciting time to join our team of employee-owners. This opportunity entails being responsible for designing, building, and shipping software. They are involved in prototyping and designing functional code, coding and testing, and take ownership of the software until it... 

The Mark Group, Inc.

Virtual Remote Assistant Job at The Mark Group, Inc.

 ...organized individual with exceptional communication skills? The Mark Group, a leading Creative Design in Real Estate, is seeking a Virtual Assistant to join our dynamic team. As a Virtual Assistant, you will play a crucial role in providing administrative support to our team... 

Superhero Fire Protection Llc

Accounts Payable Clerk Job at Superhero Fire Protection Llc

 ...Job Title: Accounts Payable Clerk Company: SuperHero Fire Protection Location: Lawrenceville GA Employment Type: Full-Time Join the SuperHero Fire Protection Team! At SuperHero Fire Protection we take our name seriously we protect people property and the...