Job Description

Working Title: Executive Assistant 2

Job Class: Exec 2

Agency: MN Department of Natural Resources

• Job ID : 89751

• Location : St. Paul

• Telework Eligible : Limited

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/24/2025

• Closing Date : 11/06/2025

• Hiring Agency/Seniority Unit : Department of Natural Resources

• Division/Unit : DNR Commissioner's Office

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $26.12 - $36.23 / hourly; $54,329- $75,358 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 217 - Confidential/Unrep

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities ( : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Minnesota Department of Natural Resources (DNR) is seeking an executive assistant to provide advanced-level administrative support functions to the Commissioner's Office.

The executive assistant is part of a multi-person administrative support team that provides seamless coverage and support for all members of the Commissioner's Office. The successful candidate for this position will work collaboratively and independently, under limited supervision, to support the commissioner and deputy commissioner in the execution of their responsibilities. As part of the Commissioner's Office administrative team, the successful candidate will also support other executives and personnel in the office. The duties of this position include:

• Strategic calendar management for the commissioner and deputy commissioner, including prioritizing meeting requests and proactively identifying and resolving scheduling conflicts.

• Anticipating the need for advance materials and travel associated with briefings, meetings, and other events and ensuring those needs are met in a timely manner.

• Tracking review and signature items and their due dates to help ensure timely completion. This includes assessing the readiness of materials for review by the commissioner and deputy commissioner and ensuring timely information flow among members of the Commissioner's Office and between the Commissioner's Office and others within DNR.

• Monitoring the commissioner's general email box and voicemail account, including triaging messages, assigning responsibility for responses, and processing daily mail.

• Making travel arrangements and completing expense reports.

• Helping to plan meetings and special events.

• Formatting and proofreading correspondence.

• Contributing to the overall function of the Commissioner's Office through general administrative tasks.

This position also represents the Commissioner's Office in communications and interaction with internal staff and external stakeholders. The successful candidate for this position must be highly motivated, function both independently and as an integral member of a team, anticipate and address issues proactively, and exercise prudent judgment in handling demanding, competing, and shifting priorities.

This position is primarily office-based. The employee may be eligible to telework on a limited basis, which is subject to change based on the needs of the office. If approved for telework, the employee would be required to complete a telework agreement.

Minimum Qualifications

• One year of experience as an executive assistant that includes supporting executives or senior managers.

• Advanced interpersonal skills sufficient to interact effectively with all levels of management and staff, work as a member of an effective administrative team, and maintain the highest level of confidentiality.

• Ability to manage executive schedules and calendars, including prioritizing requests, ensuring the prerequisites for meeting/event success are in place, and proactively identifying and resolving scheduling conflicts that may arise on short notice.

• Organizational skills and the ability to track information and manage multiple projects of varying size and complexity.

• Demonstrated ability to work independently and as part of a team.

• Ability to evaluate materials to ensure they are ready for review and proactively address materials that are found to be lacking or incomplete.

• Skills in MS Office products sufficient to produce high-quality documents and correspondence, manage workflow and records, and operate in both virtual/remote and in-person work settings.

Preferred Qualifications

• Two years of experience as an executive assistant that includes supporting executives or senior managers.

• Experience providing executive support at a state agency.

• Experience working with public agency partners, stakeholders, and members of the public.

• Experience with records management, accounts payable activities, and fiscal control procedures.

Additional Requirements

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review

• Criminal History Check

• Education Verification

• Employment Reference / Records Check

• License / Certification Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.

Job Tags

Hourly pay, Full time, Temporary work, Part time, H1b, Local area, Work visa, Monday to Friday, Shift work, Day shift,

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