Job Description

Job Requisition ID: 51462 IPR#25-00572
Closing Date: 12/10/2025
​Agency:  Department of Transportation
Class Title: EXEC SECRETARY I - 14031 
Skill Option:  Keyboarding - Clerical - UMP Certificate 
Salary: Anticipated Starting Salary: $4,414 Monthly; Full Range: $4,414 - $5,926 Monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:  RC014 Clerical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the  SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Transportation seeks to hire an Executive Secretary. Under the immediate supervision of the Project Implementation Engineer, the Executive Secretary independently performs secretarial duties functioning within the framework of organizational policies.

Essential Functions

• As secretary to the Project Implementation Engineer, keyboards routine and non-routine priority correspondence and memoranda for the Project Implementation Engineer as well as confidential correspondence related to Project Implementation.
• Performs clerical support for Project Implementation staff.
• Serves as Project Implementation Engineer and Construction receptionist.
• Maintains and organizes bureau file system.
• Performs all other duties as assigned which are reasonably related to the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience or completion of high school and three years of secretarial experience.
• Requires the ability to accurately keyboard 55 wpm.
• This class is included as an Upward Mobility Credential Title. Qualifying state employees in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Preferred Qualifications

• Prefer working knowledge of agency programs, rules, and regulations.
• Prefer extensive knowledge of office management.
• Prefer expensive knowledge of composition, grammar, spelling, and punctuation.
• Prefer ability to communicate clearly and effectively both orally and in writing.

Conditions of Employment

• Successful completion of a background investigation.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency:

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. 

The department offers extensive training and career advancement opportunities.  Employees also receive a robust benefit package including:

• Monday-Friday work schedule
• Flexible work schedules in several program areas (flexible time, hybrid scheduling)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• (12) Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
• Employees earn (3) paid Personal Days annually
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: 3215 Executive Park Dr, Springfield, Illinois, 62703

Work Office:  Office of Highways and Intermodal Project Implementation/Region 4/District 6/Bureau of Project Implementation

Agency Contact: [email protected]

Posting Group:  Transportation; Office & Administrative Support

This title is within the Upward Mobility Program (UMP) . General Program information can be found by clicking on the  Upward Mobility Program link or for specific title information at  UMP Titles . To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission . UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the  career portal for State employees and review the  Internal Candidate Application Job Aid

Non-State employees: on  Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

Seasonal and temporary workers should use a personal e-mail address when applying for jobs.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]

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