Job Description

The Payroll & Benefits Manager processes payroll, administers benefits, assists with new hire process, and creates efficiencies in the Company. As an individual contributor, the Payroll & Benefits Manager must be hands-on, adapt quickly to change, and with ability to work well in a fast-paced dynamic environment.

The Payroll & Benefits Manager, as with all members of The Picerne Group, is expected to conduct himself/herself in a manner which demonstrates initiative, professionalism, personal awareness, integrity, and exercises confidentiality in the appropriate areas of his/her performance.

Responsibilities:

• Process bi-weekly payroll using Paycom payroll system
• Review, analyze and verify timecards, payroll reports and documents for accuracy. Make necessary adjustments or corrections through established procedures.
• Interface with payroll provider as required to ensure timely and accurate delivery of payroll
• Answer employee questions related to pay and benefits deductions and resolve any issues
• Troubleshoot employee problems with errors in timecards and labor reports
• Update, track, and audit PTO report (allowed/taken) in Paycom system
• Prepare annual workers compensation audit
• Enter annual pay changes, or as needed, in Paycom system
• Generate and prepare various payroll reports as necessary
• Fill out wage/employment verifications as needed
• Assist with new hire process
• Ensure new hires are enrolled in benefits plans on a timely basis; follow up as needed
• Maintain database to ensure benefit additions, changes and terminations are processed by insurance carriers
• Submit bi-weekly 401(k) ER/EE contributions to 401(k) service provider
• Submit bi-weekly HSA employee contributions
• Enroll and monitor the maintenance of COBRA processing
• Prepare quarterly and year-end benefits reports and filings (401(k), 5500’s, non-discrimination testing, ERISA compliance, census reporting, etc.)
• Ensure timely delivery of annual W2’s and required State and Federal tax reporting
• Reconcile insurance provider invoices (medical, dental, vision, disability) for accuracy
• Report billing errors to provider and track receipt of any billing credits
• Ensure correct benefits deductions from payroll
• Report salary adjustments to providers as required
• Submit health insurance payment to Accounting for processing
• Respond to benefit inquiries to ensure quick, equitable and courteous resolution
• Responsible for annual benefit open enrollment including coordinating with brokers, preparing documents, and answering questions from the employees
• Compile health benefit broker information, including bids from alternative health care providers when applicable
• Maintain personnel, I-9, medical and HIPPA files
• Provide HR system support by designing and developing reports to aid in the statistical reporting needs of management
• Prepare termination packets
• Administer FMLA and other leaves
• Coordinate background checks on potential candidates
• Prepare monthly, quarterly, and yearly HR reports as necessary
• Prepare, complete and answer questions and/or requests by EDD and other governmental agencies
• Prepare year-end compensation & bonus worksheet
• Maintain confidentiality of and ensure security of personnel and company data
• Ensure proper retention and destruction of confidential information
• Perform special projects as requested by management

Qualifications:

• Knowledge of payroll principles, practices, regulations, and procedures
• Proficient in Microsoft Word, Excel, and Outlook
• Experience in using an automated payroll process system – Paycom preferred
• Ability to maintain confidential information and professionally handle sensitive situations
• Detail oriented, self-starter, conscientious
• Exceptional communication skills, both written and verbal
• Skilled in accurately maintaining a large volume of information
• Minimum 7-10 years of relevant experience
• College degree preferred

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