Job Description

The primary purpose of your position as Staffing Coordinator is to responsible for ensuring that all units are staffed appropriately according to census and acuities in accordance with applicable federal guidelines for staffing.

Duties and Responsibilities

Administrative Functions

• Process and verify time cards and sheets, etc., on a timely basis.
• Verify work schedules against time cards.
• Perform functions of computer and data processor, as necessary.
• Works in conjunction with Clinical Educator in setting up orientation for new employees.
• Maintains a readily available list of all nursing employees and their contact numbers for use by supervisors and unit managers.
• Maintain daily tardy and absenteeism calendars.
• Ensures that the facility has sufficient, trained, quality personnel available.
• Performs administrative requirements, such as, completing forms, reports, etc., and submitting them to the proper individual(s).
• Maintains a good employee relations program.
• Maintains the nursing schedule and timesheets, ensuring adequate unit coverage as required and directed by the Administrator and according to regulated staffing patterns and ratios.
• Complete and post daily staffing sheets.
• Ensure newly hired nursing staff has scheduled. 
• Answer employee calls regarding staffing and scheduling functions.  Prepare written correspondence, as necessary. 
• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.
• Communicates with the unit managers, nursing supervisors, and/or the Director of Nursing, on a daily basis, to ensure adequate staff coverage and functioning.
• Covers open on the schedule.
• Serves on committees as directed by the Administrator.
• Confirm and maintain licenses and certifications are in current standing with state-approved agencies for all employees. 
• Maintains a list of employees and their hire dates and gives performance appraisals to department heads for completion
• Filling as needed
• Performs all other related duties and responsibilities as requested.
• Must Adhere to all HIPAA requirements.

Personnel Functions

• Assist in interviewing C.N.A.s when requested
• Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals.
• Maintains current certifications and licenses for all departments in the binder.
• Maintain confidentiality at all times.

Experience

At least one year of experience working in a nursing facility. 

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